Let’s start with a positive: Well-run, focused meetings can be extraordinarily valuable, productive, and participatory. They can enhance a genuine sense of community, inclusion, and buy-in. They can build positive relationships and help to ensure that different viewpoints are aired.
That said, way too many meetings are used for less-than-ideal purposes. In a more benign mode, they are simply time wasters, consuming precious minutes and hours of our lives that we can never get back. But it can get much worse than that. In fact, in my 27 years in academe, I’ve come to understand that the most morale-killing misuse of meetings is to reinforce pre-existing hierarchies and exclusionary patterns. I’m sure some of you have your own examples of how this is done. Here are my leading candidates:
Ratifying Pre-Manipulated Results — Especially if a decision requires a vote or consensus agreement, the Powers That Be have already lined up their supporters and accomplice sheep. It’s a done deal before anyone enters the room. Perhaps this is “smart” organizing, but those left out of the pre-meeting dialogue won’t feel that way.
Intimidation and Bullying — The meeting serves as a reminder to not make waves, sometimes with implicit and explicit threats to back it up. It’s a form of in-your-face thuggery, sometimes done with a velvet glove, on other occasions of the bare-knuckled variety.
Mansplaining — How many times do we have to listen to some guy drone on and on, over and again? He weighs in frequently, interrupts often, and self-promotes whenever possible. Some of these offenders have no idea what they’re talking about. Of course, given the fact that some women strive to emulate their bloviating male colleagues, it’s also possible to be subjected to (wo)mansplaining as well. While this may advance the cause of inclusion in some perverse way, it doesn’t exactly contribute to the greater good.
PowerPoint Gazing — Staring at a screen as someone drones on in the dark. Slides with potentially important info are swapped out before you can grasp their significance. This is a great way for the Powers That Be to claim they were being transparent, when in reality they gave out just enough information to make the assertion a cynically plausible one.
Obligatory Filler — Instead of genuine discussion and dialogue, fill up the meeting with stuff that should be in a memo or e-mail. In the meantime, important matters are never brought to the table.